SLFRF Explainer: Information Document Requests (IDRs)

And thank you for listening in this video from the Department of Treasury's State and Local Fiscal Recovery Funds Program. Today we are going to provide an overview of how to respond to an information document request, also referred to as an IDR. Specifically, this explainer video will provide a walkthrough of what an IDR is, why you may receive an IDR, portal navigation, the notification process, and IDR closures. Then we'll do a recap at the end. What is an IDR? An information document request is a formal process for the Treasury to request further information from the recipient outside of regular reporting. There are a variety of reasons you may receive an IDR. Some of the most common reasons are questions or clarification needed on a submitted project and expenditure report, missing documentation for the program award, to communicate necessary updates to a previously submitted project and expenditure report, to gather more information for oversight agencies and single audit inquiries, and post-closeout adjustments. Portal Navigation. IDRs are maintained in the portal. You will receive an email upon issuance of an IDR. Once you receive your email notification of the IDR, you must respond through the portal. Email correspondence will not be an accepted form of IDR response, as the portal is the official document of record for this process. Now we will open and navigate the portal. On the left, you'll see the tabs and find the Compliance Reports tab. When you click on that, you'll scroll down until you see SLFRF, Information and or Document Requests. Here, you will have a history of all of your current and previous IDRs, as indicated by their status. To edit an open IDR, you can click on this blue pencil icon. When you open the IDR, you will see a few things. In the description box, there will usually be a few sections. The first should be what the report or issue of the IDR is addressing. The second should be an SLFRF reference for the issue topic. Then there should be guidance on how and when to respond, usually within five business days after issuance of the IDR. In the bottom of the IDR is where you can provide your response. Please ensure your response is thorough, uploading documents as necessary. Recipients are also able to work on their response, save it, exit, then return to update and or upload and submit their response if needed. When you are submitting this response, please remember that this is an official document of record. Once the recipient submits their response, Treasury will get an email prompting a response review IDR notification process. The IDR will usually be assigned to the authorized representative for reporting. They, along with all other contacts associated with the recipient, will receive automated email notifications when the IDR is issued for deadline reminders and any changes in the status of the IDR closures or reissuance. Again, the suspense date is usually within five business days of the notification date. IDR closures. If the response satisfies the request, then the IDR is closed. An automated email is sent informing the recipient that the IDR is closed and an optional email may also be sent with any additional information or guidance. If the response does not satisfy, then extra outreach is conducted to clarify any issues. IDR closures will not occur until the response satisfies the request. IDRs left open may result in a non-compliance penalty. These penalties may include returning funds to Treasury. We just did a walkthrough of what an IDR is, why you may receive one, portal navigation, the notification process, and IDR closures. For questions about the Treasury portal or for technical support, please see provided information. Thank you.