Energy Auditor Training (EAT) Award Negotiations Documents Town Hall 12/09/2024

here we go okay so we're recording all right so um good afternoon good evening to uh good evening good morning to some of you on the Pacific Ocean Side um I know it's a little bit earlier for you um welcome to the uh energy auditor training negotiations documents overview Town Hall um welcome everyone I just ask if you are uh that you keep yourself on mute and then of course we will have um time for questions and everyone then will be uh welcome to uh to turn on your mic and participate we also will be taking questions in chat so you're free to um enter your question there too so onto the agenda um we do the welcome uh we'll also do next is the select the introductions and um I did share a little bit of that in the um email that I sent out I think was yes um Friday so it's just a one minute um introduction we'll try to get through that obviously um um I my understanding is that many of you know each other quite well but it'll be great for everyone just hear from everyone and know a little bit um about their projects and then um after that we'll get into the awards uh negotiation documents and the checklist that we sent last week and obviously then we'll have an uh we'll wrap it up with next steps and a Q&A all right so on to uh select the introductions um we're calling it the one minute elevator intro it's um basically you know the elevator pitch but we didn't want you to feel like you were under pressure to sell something so we're calling an introduction instead of a pitch um if you uh uh if we uh if you would like just pick one representative from your project uh please include your name your title your project name and then one unique or very interesting aspect of your project um and then yeah so we're going to go by alphabetical order by name so we're going to kick it off with American s may I ask to come off yeah thank you yes no worries uh my name ISO I'm the uh I'm a manager at the territorial Energy Office in American Sama and um first of all thank you for the award I don't know if it's you to think but we're grateful um so our project name is very unique it's the American SWA energy auditor training program uh not unique at all anyway um so one thing about our territory is we have zero energy Auditors on the island um and so with all of these programs and grants and everything that we're being awarded uh we need to upscale um our local contractors and we need to provide certified training in order to meet the demands of all of these grants and so um that's very unique in the sense that you know we're kind of turning a new le here in terms terms of focusing on more energy efficient projects in the territory and as we are getting like the rebates you know Grant or uh funding and all of that uh we need people to do the work and typically we Outsource to Hawaii or other places but uh we see the the benefits of really building up our own uh expertise on the island um and how it gives back kind of back to our own economy so uh that's a great opportunity for us thank you thank you ciso and I hope I'm pronouncing your name correctly thank you for that yes you are thank you all right okay so next we have Georgia hey this is Chris Anderson director of energy resources at the Georgia Environmental Finance Authority which is the state Energy Office in Georgia um I actually forget the official name of our project subm but um our our submitt was a uh for the commercial energy otor side and it is in collaboration with southface and a number of Southeast Regional States uh to partner on uh Innovative and new uh commercial energy auditor training uh programs so we're excited to partner with uh our regional States as well as southface to um to get this uh to to develop uh this this new training fantastic thank you Chris uh next we have Hawaii thanks TR Cameron Black from the Hawaii state energy office I oversee our Workforce Development and Community engagement efforts here at the Hawaii state Energy Office uh like our partners American someo you know unique name of our program Hawaii energy auditor training program or heat uh what makes us a little unique well similar to American s is our tropical buildings we have a lot of old commercial and multif family dwellings here in Hawaii um that are energy effic inefficient uh we also have some of the higher electricity rates uh in the nation which make it difficult for our residents and businesses so we're optimistic to build our energy auditor Workforce here in Hawaii so thank you again thank you Cameron and I want to make sure that I put the emphasis correct so it's Hawaii Hawaii I've got that yeah it's actually it's it's a v if you want to get Ultra techical yes but yes I appreciate your uh effort to pronunciate it correctly I'm gonna have to practice that one okay thank you Cameron uh next is Illinois hi my name is Tammy Harter and I work for the um the WAP program in Illinois and our um e program is for multifam projects for multifam mfb and the reason that we chose that angle is because um you know with the bill money the homes and here's money coming down we see a a need to enhance our multif family program throughout Illinois currently we only have one of our 30 local agencies that um does multif family projects so this is going to be a big push F in Illinois and we're really looking forward to it great thank you Tammy uh Nix is Louisiana hi um I am Amanda mclinton I'm with the um Louisiana office of um energy and our project's name is Louisiana we're calling it um heat and I'm going to actually pass it to our um contractor we're working with the University of Louisiana to actually um with the program so I'm going to go ahead and pass that on to Solomon and let him give the one unique or interesting aspect about our project he'll be a better salesperson than I am on it sure uh University of Louis Alfia will um serve as the project manager of this training program uh the one of the uniqueness of this proposed project is we propos of three training Pathways one is uh pre apprenticeship program and that it's targeting um people without any background and the second one is a uh Target a midlevel uh workers and the third one is um um it's a training oh the second one is um training for U BPI building analyst analyst and professional the last one is a BPI home energy auditor so we have a three unique training Pathways for uh covering broader um audience fantastic thank you Solomon thank you Amanda um then next we have Maine going once Maine okay so um hopefully we come back to Maine uh and maybe that uh they could not have someone uh attend at this time but um we'll go to Massachusetts hi uh I'm Jody Hanover I'm the decarbonization grants program officer at the Massachusetts Department of energy resources um and we have a commercial program so it's called the I just I'm looking at at it on my screen the energy auditor training for small medium commercial building decarbonization um so also a descriptive title and our program is going to provide a series of stackable credits um BPI type certifications and what's unique about that is we're also creating a curriculum to build an energy auditor training bridge to help transition residential Auditors to work in small commercial buildings um with instructional materials and Hands-On lab activities and the reason that we looked at this is that we really wanted to SM to focus on small medium commercial and the commercial certifications were not necessarily what would be the best option for um our state for those projects and those building types so we were looking for a way to bridge the gap in focusing on commercial but finding certifications and ways to bring new folks into the industry that would make sense for small and medium commercial needs great thank you Jody sure uh next is Minnesota hi everyone my name is Hannah hoger um I'm here with the Department of Commerce Minnesota Department of Commerce I'm here with my colleagues Emily belt and M andessa Phillips as well uh our project name is the white Earth tribal and Community College uh energy auditor training program um as a college which is grounded in Anisha culture values and traditions um we believe that will be critical to the program's success and outcomes that we are looking to achieve thank you so much thank you Hannah uh and then next we have Nevada who have a commercial and a residential program hi hello everyone um my name is Nicole kellerer I'm an energy auditor um sorry I'm an energy program manager here at the Nevada governor's office of energy um I am on this call here with our deputy director Matt Brown and Fe Blan who is also part of our team here um I'll just touch quickly on both commercial and residential um we were really excited and made the heavy lift for our small team to apply for both and are really thankful that we were awarded both um for both of our residential and Commercial grants um what makes us unique is uh Nevada is the fifth fastest growing state in the nation um we have a very diverse State um most people here in the state kind of think that we have three states in one so we have Northern Nevada Southern Nevada and then we have the rurals and Frontier aspects of Nevada so tailoring our project to um all three of those kind of aspects was important to us we partnered with the Nevada system of higher education and um strategically two of the community colleges underneath and she um in Northern Nevada and Southern Nevada have tailored their programs to um assist in Nevada's energy auditor program for commercial and residential it will be the first educational program that we have and then transitioning that into increasing and meeting that demand for energy Auditors in our state so we're thankful to be here thank you so much fantastic thank you Nicole uh next is new mexicoin I um with um ner in New Mexico and that is energy minerals on natural resources department my division is the um eam uh energy conservation and management and I am the clean energy economic development program manager the name of our project is New Mexico heat and that is New Mexico home energy auditor training one thing that is unique about our program is that um we don't have that many energy Auditors we only have 18 in the whole state so so this is going to be um a really great program for the state we're partnering with a Community College Santa Community College and they're going to be delivering the training another thing that is uh unique about this program is that we are establishing um an um annual conference we're calling calling it The energy auditor Summit and we don't have anything like that in New Mexico and that's going to be for all um energy auditors that um can come and participate and get jobs and network and um and just you know just going from 18 to hopefully over the 100 um energy Auditors so thank you fantastic thank you Margarita uh next we have Oregon hello I'm Josie I'm the workforce analyst for the Oregon Department of energy um I'm here with my colleague our grants officer Emily Sal and our partners from Earth Advantage Ryan Leoma and Maddie salesman uh we are putting together some stackable credentials we have multiple um programs in Oregon where people can get incentives and each one of those seem to have a different um certification requirement so it we put together a 17-week course that will include multiple um certifications and people can either do the entire course or start Midway and receive different certifications um that also helps Auditors in more rural areas uh be able to have an actual job because sometimes if they have one certification there aren't enough um buildings to uh to serer of to audit so th this way they can have um they're more employable we also will have um career and life skills and um wraparound services available for these people and mentorship from local contractor and it is the Oregon residential energy auditor training program fantastic thank you Josie uh next is Pennsylvania um Pennsylvania did respond that they they had a team ahead a meeting that and likely no one would be coming to this uh to this um call so I think we uh may be skipping Pennsylvania but I just want to call out just in case someone uh did end up um coming to this call okay if not we'll move on to Tennessee anyone for Tennessee yeah good afternoon hi it's Molly um I'm the director of the state Energy Office for Tennessee um and our program um I don't know that we came up with a little Nifty name for it um but uh what is unique about our program um is that of the res itial uh programs we are one that is going to fund multiple States and a territory um so much like Georgia's um funding for commercial um we will be targeting um various States and US Virgin Islands in the Southeast region so our participants are Tennessee Georgia Kentucky North Carolina South Carolina and as a noted um US Virgin Islands as well and we will be um will be the prime um South face will be our subrecipient and then South face will deliver both um virtual and in-person training um to citizens of those States and that territory and of course the different state energy offices and territory energy office that I mentioned will work closely with southface um and our communities of interest um in our states and in the Virgin Islands um to identify participants in those programs we will have two different programs um or rather two different types of certifications um that can be obtained um as we surveyed the um the states and and US Virgin Islands as to what would be a fit for their communities and then of course um we do have a few different um climate zones that we are focused on as well we took that into consideration um so thank you for um for having us here today and we look forward to um learning more about what we need to do to move forward with the negotiations um for eat thank you great thank you Molly and then uh Virginia hello um my name is Andrea Dixon cheser I am the Energy Efficiency Workforce coordinator for the state of Virginia's a CEO Department um and our particular program for the eat East Virginia residential energy auditing training uh we our unique process will be uh utilizing building performant institutes and stackable training for pre-apprenticeship and registered apprenticeships as well as coordinating with um everblue to be able to assist with the training process we're focusing on INF uh inflation um in infiltration and duck leakage weatherization installers as well as residential Energy Service networks and utilizing the build building an um building an analysis process uh thank you thank you Andrea and then um Washington okay so um Amy Willis and Ana mcdonal hope I did not mangle their names they did let me know that they weren't able to make it today but they did want to participate so they've given me some information that I can share uh so Amy is the federal policy and program alignment manager Ana is the Energy Efficiency electrification grants manager uh their project name is audits for multif family housing and then so an interesting aspect of their project is that their proposal seeks to support multif family property auditing uh because it is both a focus of the home rebate rebate programs and the state's building performance standard okay so uh thank you for everyone for doing that that was fantastic um everyone's you know uh G uh gave such a great um introduction to their to themselves and to their project and all in really good time so um thanks everyone we'll move on to the next part of the uh presentation which is right into the awards and negotiations documents so um what we want to get to this probably looks familiar this is a timeline that we shared in uh the November meeting so um what we have here is that we um last week I wanted say September SEC December 2nd sorry so exactly uh a week ago um I sent out something called the negotiations documents checklists and it's a Excel spreadsheet that lists all of the documents that we'll need for negotiations and then we let you know what we have on file and what we don't have so that we've so we've passed that we're good on that we're meeting today for the town hall so after today uh the ask that we we have for you is that with the negotiations documents checklists we ask that you send everything in by January 10th feel free to send it in early of course um it would work best if you can just send it all one in one go so that way we're not having you know floating um um files here and there so if you can submit as a complete package that would be great um so that's the 10th we do have one ask that we'll we'll cover in the next slide that's the exception uh if you got the email you would you would see um you would see that exception uh I do want to share that uh we had one state that reached out to us and said hey you know I remembered you said you going to send something and we never got it and it turns out that um that their email system blocked the attachments that I was trying to send to them and because it was blocked they didn't get the email either and you know fortunately they were on the ball and reached out to me and and remembered that they were supposed to get something and I know for some people you know you don't know what you don't know if if this is on news to you about a checklist please let me know uh we'll work out something so that we make sure that you get that your checklist and all of the templates uh along with the checklist that we that we sent which was an Excel file I also sent um uh a zip file that had all the that have all the templates in there so if we asked you to say hey you know submit your Soo which we'll cover later there is a template included in the email that was sent to you okay so um so asset we have is at January 10th and then after January 10th when we have your complete package now you know we' we've passed the completeness check now we're going to get into actually negotiation negotiating the documents themselves um we're aiming for March 20th and it's I had um mentioned earlier in the in the November call feel free to you know uh to overachieve and and uh send it in before the uh March 20th date if you'd like um when you do send you know this is all by email so when you do send in your complete package and again it might work best if you can you know send everything in together as one complete package in the email that you send please note the your launch date or start date of your project that would be really helpful as we forward it to the GMS for them to see what your proposed start date is in the email itself obviously it'll be on throughout the documents but if they can if they can get that in an email that would really help and then obviously with my deadline is March 31st so we'll get that uh get everything everything has to be in by March 31st that's going to be my my deadline and then um as we mentioned earlier uh in the November call uh GMS then has their own review and it's going to be similar to our timeline which is about they have about 90 days and we talked about you know March 31st getting into the end of June so July first um I can't speak on anything more than that because obviously I don't want to speak for gms's timeline but I think you know we focus on our deadlines and we'll try to get it in as quickly as we can all right so um so the one asset we have that we we will ask that you send it in earlier is the uh sf424 um everyone submitted this uh form to us already we have it on file but what we like you to do is take a look at it the one that you sent in uh and make sure that it is accurate and that it has all the information that we need if you check the email that we sent with the checklist email that was sent on December 2nd uh we actually have um the the answers that you would input into the required questions if there's a question that isn't on in that email you can bypass it you can just leave it blank or not answer it but make sure that you use the the answers that we listed in the email and then therefore or if you do if if you don't need to make any changes just let me know hey Tren um my you know the S4 the sf424 you have is good uh just let me know that if you do make changes obviously um go ahead and update your your form and then send it back to me and we're looking at December 16th which is next week and um what was they ask here oh so for the for the sf424 go ahead and just fix or use the file that you you have it's the one that asks for a UEI rather than the D number okay and then lastly uh the one of the answers that we gave was a start date of January 1st 2025 uh just caveat obviously that is not a start date nor is that a date for an award uh it's just a placeholder that we need to put into the form itself okay all right so again uh next week the 16 for that all right so now we can get into the other documents and obviously the soo which is a statement of project objectives is going to be uh really crucial this is like you know your your um your statement plan um so uh go ahead and make sure that you um use the doc the um template that included in the email so in the email you had you have a template for the soap and there's also a Soo guide so go ahead and you know make sure that you follow the guide um we want to make sure that you are making what you're including in your Soo has strong deliverables you want to make sure that your Milestones are in a smart format and then um you want to make sure that if you do have a milestone that it is by per budget period one one smart Milestone per budget period and then the tip is of course is that you you know you worked on something similar which is what you submitted with your application which is the program plan and the project summary and you know feel free to use that of course to help you with your Soo it's going to ask for a lot of similar information not exactly the same but it will definitely help so you're not starting from square one okay so that's Soo um Community benefits plan again we have this on file uh but we just want to make sure that you take a look that you take one more look at it because you know in foa that we it was recommended that you use one of the three recommended templates um and if you didn't use it it's fine I'm so sorry that's fine but um let me take a second here sorry I just had a Wandering cat um um let me ask you what do you see do you see one slide or multiple slides one slide okay good okay all right so I see multiple SL okay here we go I'm back on it I'm so sorry okay so with the community benefits plan um make sure that if you didn't use one of the three templates uh that was recommended in the FAA make sure then that you you can keep your format but make sure that you answer all the questions or contains all of the required information that you know that was asked in the template and then again uh just let me know you know um if you do update your C your your CBP make sure that it is sent to me by the 10th and then it'll be included as part of your package we'll make sure that then we're going to be negotiating off of the updated version rather than the version that you sent in as the application um one of the templates that was sent to you last week was something called the community benefits outcomes and objectives I like to call it SIU so so so much faster and easier but um the C template is part of the CBP so go ahead and fill that out it's basically a an executive summary so we'll need that as part of your as part of your benefits plan um when you work on your Soo and your CBP CBP please make sure that you know you covered uh diversity Equity inclusion accessibility activities and I know that this was called out in the foa so I'm you know pretty confident that um that um all of all 16 applications and all 16 uh applications would have this but just go ahead and make sure that you know take one take a look make sure that your Soo includes this and and your CBP has this also okay all right so aside from the soo the other major major um file that you'll be you know doing a lot of work on is of course your budget justification so you know obviously your budget justification is going to show uh how you are going what the expected costs of uh that will be for for you to achieve your technical targets uh that you've described in your Soo so you know make sure that the costs align with Federal Regulations of course and cost principles and then the the second goal is is of course if you have a cost in your budget um and it needs additional information Please provide that because that will help us then make a decision on whether you know that cost is reasonable and it and it can be allowed in your proposal um and the second part is just about a flexibility just keep in mind because you are working on your Soo and we don't have that yet you know that there's a good chance that if you sub after you submit your Soo you may need we may need to adjust or modify your budget to so that it aligns with your Soo okay and and again same thing we may ask for additional supporting um data and then uh last thing is of course is if you have a subrecipient and if their budget is more than $500,000 they also need to submit a uh budget justification just go ahead and use the same same template so no additional template just use the same one but it just has to be separate for that sub recipient okay so cost federal cost principles we talked about this um very important of course so we wanted to include this again um you know we'll um on on the um on the PDF that we'll share with you after this call we'll try to provide links but basically um this was covered in during our last call that you want to keep these principles in mind as you're working on your Soo and as you work on your budget um there there were some recent changes to the uh 2cf fr200 and again we covered this but um mainly we've list here one some of the major changes so uh basically for many of them it's an increase in the limits so what used to be 10,000 for equipment sorry what used to be 5,000 for equipment is now 10,000 for example so um so if you have you know if your budget equip your equipment for a budget is less than 10,000 then you know this won't apply to you okay all right so when you're working on your budget uh there are some unallowable costs uh this is not comprehensive but they give you give you some familiar ones things that you know that you're pretty common so keep these in mind that uh that they won't be allowed in your budget uh uh for um for costs and then um there is a tab for travel regulations and again uh when we share this with you we'll try to we'll try to update that uh the PDFs to include the links uh um so that you can go ahead and click on and go straight to the regulations that are cited here uh the number the first one of course is State local and Indian tribal governments and so that's probably the most the one that's most relevant to everyone on this call um so again keep these in mind as you're figuring out your travel cost that you would like to include in your budget uh just make sure that they kind of conform to the they conform to the regulations listed same for equipment um so you know things to keep in mind if you are going to be listing equipment costs in your budget is that um I think one of the big ones here is that um if you do buy uh equipment and then you sell it um there may be you know there may be a good chance that then you will have to provide compensation back to skip um so uh keep that in mind um just keep in mind also during the project if um for um approvals it will have to come from the Contracting officer so again we'll uh keep that in mind especially I think it's for for-profit recipients here but um yep so go ahead you know as you're working on equipment check out some of these um um regulations again we'll try to see if we can provide links in the PDF uh Fringe and benefits and indirect cost so again a tab in the budget justification um make sure that when you are um including fringe benefits and indirect cost that you will be providing either nikra and also additional information to support these costs um we've had some questions about this and we'll you know we'll we'll address it in the in the uh Q&A part but uh yeah just make sure that um the niker that you're submitting is up to date and if I can click on this okay so so one of the files and my understanding is is that uh it's the participating and collaborating organization file or document and it's this is a fairly new ask so some people may not be familiar or they may not be used to submitting this um it is in your checklist we do have to have this and so this is basically we just need to know about key personnel and organizations that will be working on this project and they need to be listed uh the temp the template or the guide is included in the email that we sent last week week so please try to follow that guide or that template to and provide all the information listed um that it will really help us you know just go through this make sure that we can check off that hey you know you've answered all the questions and everything um if you choose to do it in your own template that's fine but it'll just make it a little bit harder for us to check off that you've answered all the questions all right and then um with um with personnel and organizational change if they do occur you do have to update um this information within 30 calendar days uh after the end of each quarter and Reporting reporting period so we've got January 30th April 30th July 30th and October 30th asure uh calendar days to report um new information or changes um similar similar is the current and pending support file again fairly might be a fairly new ask and so not maybe some people are not familiar with it and not submitted it make sure sure you submit this also and again there is a guide or a template that you will use to answer the uh provide all the information that we would need uh we just basically need to know you know if there is um Personnel or support that uh sources of report that may impact this project and so we would need to know that make sure that that's um that's all clear um for everyone involved okay and then P okay so when we we get into you know budgets and then budget is being budget is in is in action it's active uh then we get into monitoring and then so here's couple uh here's a list it's not complete but here are some common uh mistakes or you know oversights that uh that that we see so keep these in mind um make sure that you have uh systems and checks in place to uh make sure that you you don't you don't encounter this on your on your um in your monitoring visits so you know there's a lack of internal controls um if uh you know your accounting system is not really uh operating well Etc things like that um yeah okay so we'll keep these in mind and so those was a really quick uh run through some of the key documents that we would like to see from you um and then um as you work on them the next couple steps for you obviously it's again no surprise you know the sf424 please submit that by next week the 16th uh again if if your sf424 doesn't need any revisions it's fine just let me know and we'll cross you off as um done if you do make some changes um please send them uh as an attachment to as an email and then therea after that that will'll concentrate on completing everything else in the checklist and I think for many of you you've submitted most of not nearly all of the documentations and the majority of you just will be working on the soo and then of obviously adjusting the budget as needed okay so um we are going to be taking questions uh feel free to um raise your hand or type your question in chat or just come off mute we're not a big crowd today so feel free to just go come off mute if you have a question Angela Dayton and Kelsey Bell I'm sorry I did not introduce them at the beginning of the call they're on they're on hand so they will be um able to help you with all your questions too okay so I do see a question in chat by Nicole so Nicole do you want to come off mute and ask that question or I can read your question sure I absolutely um so when we initially submitted our application our nikra um was I think it was technically expired but um it was okay because we were in the throws of uh negotiating it with the Department of energy and that has then since been completed and our percentage for our nikra increased a little bit would that be something we need to submit along with the sf424 and have that sf424 uh reflect that new ask the small adjustment in our nigr percentage uh for the budget amount on that sf424 I can feel that um so for the sf424 um that is the document we need um by the uh the 16th um and that's just identifying your organization your UEI and your um your expected you know your funding levels your period of performance whatnot um we're referring to here is SAA 424a and we can go back um and see so the sf424a would be a part of your budget justification so and congratulations approved I know that's that's not always a fun thing um but yeah so if you yeah so the if you need to update the indirect that you've applied for on your sf424a sort of your just budget summary um as well as the budget justification tab um that's that drills more on details please do so um to reflect that new rate so would you want me just to reflect that new rate on the sf424 only and only be submitting that one document for each of our uh applications and then we'll do the budget justification whole thing later or do you want it all together like the new nikra the updated sf424 that's been corrected for each residential commercial along with the budget justification behind it do you want all of that on this Monday or do you want it more do you want to keep it separate so we just need the um sf424 the sf424 so the sf424 I'm not sure train if we can show a screenshot of it's in the appendix it should be the first we included an appendix in the slide deck two that walks you through um so the sf424 is just the application for federal assistance um so this is we're going through the budget summary uh we have the equipment supplies so what you're referring to um Nicole is What's called the sf424a so it's not here so the sf424a and the budget justification um and then the new nikra those are not due by Monday um all the only thing that's due is the sf424 which is you know box one identify who you who you are when you received um so yeah so this is the sf424a so this is the budget we're looking for the sf424 I know it's fantastic the acronyms right but the sf424 it has a section on it for the total amount that we're asking in it right so there's box 18 and it would say um that's where you your total amount requested um and so the federal amount you you that's unchangeable you're obligated your federal amount you you you can't right increase from there um if you're if you're referring to cost share if this relates to cost share no this is just our nikra so our nikra got negotiated and then our n increased by a little bit um our original ask that we submitted for is under the ceiling amount and so we were wondering if we're able to adjust to our corrected nikra that was approved retroactively yes that would be increasing our ask but it's still underneath the 2 million we didn't ask 2 million so we can increase that doesn't impact our pass through doesn't impact our subrecipient budget justification any of that um I just wanted to make sure that we yes so on this part if we scroll down um there is a section that is the dollar amount and I didn't know if we wanted to keep it all the same because we haven't gotten to the negotiated dollar amount aspect of things where we're you know yeah so okay I understand so this yeah this is the sf424 which is due on um on the 16th through on Monday and then if you go to box 18 I think this is what you're referring to this does not it does not break down um costs by you know through the different cost categories it's just your total amount so um if you know your applicant is change Federal can't change but if the you know the cost share if you have committed to cost share um and whatnot you can up and decrease and you can you can update those you just can't update obviously um box a but then to your point about the um increase uh in sealing for your indirect yes please please do um on your sf424a and your budget justification that's when you're going to get to adjusting the new numbers accordingly so for everybody on this call um please do look at the budget justification um you have a new MRA um and any document um that you think needs updating you're you're please do that we want to be negotiating your most most current documents but as Tren mentioned previously if you are submitting something that's um different it would be extremely helpful for just you know this is this is what's changed here so we can focus on those areas does that answer your question so I'm just going to make it more I'm gonna I'm sorry probably like this is um so then what my understanding would be in in that 18 box for the what our federal ask for what the federal we don't have any cost share we didn't have any match so for our ask our ask would increase to the federals so that's why I'm asking do we have to leave it alone or if we're under the 2 million ceiling are we able to adjust let's just pretend my number was 1.6 but now my Nyro went from 42 point something to 44 point something can I adjust that 1.6 up a little bit as long as it stays underneath the ceiling of the 2 million per project yeah so on the sf424 you should always put in your your fully obligated amount that will always be the two if you've been obligated 2 million if that was your in your selection statement that needs to be what's on 18a right so our backup of our budget justification with our subrecipients was less than the ceiling that you guys were offering and so we kept it true to what we were asking for but what what I'm saying is Nevada it appears that Nevada would have a little bit of a wiggle room um if we could ask for our full niker that was retroed back that would be our preference if we're not allowed to do that we have to stick with the original submission then we'll just stick with the original submission does that make sense no we W somewhat okay sorry can I can I say can I can I say something really quick just um Kelsey so our letter said 1.6 that's what we were our letter said 1.6 but in the foa it said it said that projects could be up to 2 million so since we were under the two million can we increase by like I don't know 880,000 we cannot okay that's all you okay thank you that's what so our nikro stays the same even though we have a new nikro we'll submit the new nikro but we're not going to adjust it in our budget okay that's what okay perfect that's my that one question was answered and then since I'm talking still I'll just ask one other for the partnership documentation if our subrecipients are planning to do an RFP for a contractor to be determined do you want us to just put in that general information or just leave it just the two subs okay awesome yeah so if you if you have the subs already identified then that you would put in their um so you're your sub Subs would be identified if they're not identified you would put in a TBD because they're not identified um if your sub is going to have a sub we do not need to know that level of detail in your budget justification we just need to know your first tier Subs but if you're giving them H 100,000 and then they're going to take 50 and go with a contractor sub we don't need to know that level detail oh actually let me ask you a follow-up question is your subrecipient $500,000 is is the the person you're referring to $500,000 or more you remember top of your head I think I think it is yes one of them is yes one okay so let me backtrack here if you do have a subrecipient that's receiving $500,000 or more you would identify that on your budget justification on the state budget justification but then a TR said that that you will also have to um submit a separate a standalone budget justification for any sub receiving $500,000 or more and on their justification they will have have to um break out their contractual costs if they do not know who that entity is yes TBD perfect thank you that answers both my questions I really appreciate it yeah thank you I'm glad we worked it through all right so I'm just GNA go down the line here there okay so next one is from Jody if our submitted CBP is already in one of the formats do we need to resubmit it with the package Jody if if it's already one of the formats and you know that you've answered everything it's required no we'll just we'll just use the CBP that you have uh that we have on record just to make sure that it is it reflects the latest information it's the version that you want to negotiate on okay so just that's all you need to let us know um someone and asked asked a question how do you want us to submit um all of you know submit the in all the documents back in an email so can you go over what you want to include on the subject of the email so with the email um with the checklist just go ahead and list the the things that that I've said that we do not have or you need to address and you know just simple in in the email first of all again give us your launch date or the start date of your project and then say you know Soo done submitting uh CBP no action taken you have the latest uh version Etc things like that right so just let us know with um so Jody back to you if you if you if you know or are confident that your CBP is is in the version that you want to negotiate off on yeah just let us know that just say you know no action taken use use the CBP you have on record okay uh and then you followed up with does current and pending support need to be resubmitted if it's not in a template form um no but I just make sure that you you you Prov all the information that is in the template uh I have seen when I was checking checking for the checklist I noticed that some people you know did not use the template form and for now I just checked off that we have it so it's quote unquote completed but um as we diging further it may it may come back and we may come back and say hey actually you know you didn't provide enough information okay so again uh uh take your time to go ahead and look through the template and compare it to what you've submitted if you feel like you know it's you didn't provide everything then go ahead and submit it again if you feel that you did submit it and you're confident in the format that it's in just let me know that again current impending support no action taken use current version you have on on file I hope that helps Jody thank you yeah and to tag on to that is that the um current impending support um and now as of October 1st we're also asking for this collaborating organizations document those those questions used to be part of the um pre-award information sheet um and so it was becoming unruly for for everyone to review um having that included in the P so that's sort of the the reason for us breaking these out into um into into separate documents because really it's the program office that needs the current and pending support and collaborating organizations and it's the GMS that needs the other information the Pas so we figured okay let's let's let's parcel these out um but as Tren described that if you have not used the uh the template we're provided you know this a template um so you can you can choose or not choose but just be aware that we will be looking for the all that information that is in the template and Margarita um did I answer your a question about the email what to include in email um you know as we get to uh get into January if it would help I can you know put together a sample email um answer uh response if that would help people I think I'm just envisioning just like simple you know uh Soo submitting right because everyone's going to submit a Soo uh CBP um you like your CBP you're confident it's perfect then you just put no action taken please use current CBP or you could take hey yes we revised CBP C attached okay uh a sample email would be great okay so I'll work on that as my to-do okay uh of the three templates DND R&D Etc neither of the three truly fit our project yeah but we just went with d and d uh as it seems the closest is that okay um well I'll just say that uh Kelsey and I talked we I think we chose the R&D but you did you were given you were given the choice of using the uh one of the three templates so uh um we'll just say it's good if you use one one of the three if you feel like the D and D fits your project the best that's fine yeah so we chose the R&D um because like we were we realized that these these three do not follow Community benefit programs or our our needs um so we were following the um I think the the lead of EBG and SCP and the other um programs where states are are stakeholders um but yes you you will notice that there are things to R which your programs do not apply um ignore those but the overarching the content um in there that that's not specific to an RD program we will be we will need but again as TR TR mention it's a template um so just please please include the uh the relevant information um in that template for your project right so we don't have any more questions in chat um we still have the time but we're happy to take additional questions and if you want to include them in chat or if you want to come off the uh come off mute and just ask the question yourself hey um wow okay so um I've not had anyone tell me in chat or raise their hand to tell me they didn't receive their checklist so I'm going to take that as a sign that everyone did receive their checklist and you know you know which documents that you have to work on or which documents we've asked you to review and consider working on is that correct I hope that's the yes um okay sounds like it okay so um yeah and uh you know I do want to do a little bit of housekeeping I know that we've said that we of course we're recording and that we would share we are working a little bit on just the hosting uh Logistics and so we promise we promise that um once we have that set we will be sharing these videos we're going to try to get them up as quickly as we can so um thank you and then oh Illinois did not receive a checklist I sent a separate email okay Tammy I'll look out for that um it's likely that your email system did not didn't does not work well with zip files so I'll uh with with another selected that didn't receive it I just had to separate the um documents outside of the zip file and it was able to go through so I I'll go I'll go and work on that and make sure that you get it there um will the slides be shared sooner um I don't think I'm going to be able to share it today because I I did promise that we would uh include live links that you can click on um so I'm gonna have to work on that a little bit um Fay remind me did I not share the the PowerPoint presentation from November I thought I shared that I believe you did okay all right okay just want to make sure that I didn't miss that so we'll we'll um uh we'll try we'll make sure that the uh the links are included and then we'll send that off to you so that way you can just go ahead through go go through the presentation and just click on the links thank you all right yeah you're welcome okay going any more questions or comments or feedback the start date of the project must be after March 2025 um so I'm going to say yes because we are negotiating we're just submitting to the J to the grants management specialist on March 31st so unfortunately there's just no way for you to start the project uh with without funding uh during March because that's the time that we'll be submitting to the grants management specialist uh I don't know Kelsey if there's some special oneoff thing that we could do but my understanding is you can't start the project until you get until you get until you get the award and we can't through the award in March yeah yeah so um for the sf424 ask where we're asking to put the project start date of January um that's to just put a hold for the new year um for all of uh across all of U of eat recipients um so that's the that's why we're asking for that January 1 that said Trends correct we um are uh our goal or our marching orders is to send all of the um completed packages to March uh to gfo on March 31st um and even if we do so earlier than that date which we certainly want to do um the the gms's uh and gfo the grants management Specialists still have just slated on their calendar that they're going to start work um launch work on eat um no you know no later than and end of March um so that's that's where we are just please get the sf424 with that January 1 start date um on there and with the expectation we're just going to go with the expectation that's been set that we're getting this to gfo um end of March and that we're we'd be giving them um you know that that 90 days hey all right thank you fa so y you have the slides I I think I recall that I followed up and and sent the slide uh sent the presentation at that time okay um all right so we're getting to we are at the top of the hour uh we're happy to stay on if you have any questions or if you you know if you have a comment um if not I want to thank everyone for attending thank you for your participation um I thought like um everyone did such a great presentation of their projects that was like pretty amazing everyone everyone uh got um A+ on that one I think that was pretty good um and then yeah and also obviously thank you for your questions okay all right I'm gonna hit the g the gavel and say um have a great day everyone thank you for coming to our call yeah thank you