Adobe PDF Tips and Tricks

I'm going to add some pictures into this now notice how this one has the watermark in the back so I'll show you how we can do that uh notice how this picture appear appears to be in front of the other picture I'll show you how to do that and so on so uh let's go into those kind of topics first so I'm going to add a picture so of course we have many tools so I'll pick on the tools menu and then from here we'll pick on edit and then you can see how you have a lot of good tools there so I'll pick on add an image and an image could be uh a picture from your computer or it could be a picture from online so let's go into let's go into my pictures folder and let's say I want to get okay so we'll use the the gas pump again all right so I'm going to move this picture over here all right now I'm going to um get the plane now so I'll say add another image and we'll get the plane all right so of course I would recite that using the sizing handles now if I move my Mount uh the plane onto the gas tank notice how it looks like the plane is on top of the gas tank okay so then there's many things that we can do to manage that picture notice over here on the right hand side we have the objects so we have the object uh section so in this case if we start to click around uh on this one I'm going to send it to the back and watch what'll happen now the gas tank is in front of the plane you see what's happening so you can layer your objects like that and start to make more uh more Dynamic presentations uh layering your pictures so I'm going to bring that to the front again I still have the plane selected I'm going to click on that same icon over here and I'll say bring to the front and now the plane is in front of the gas tank uh now when we take a look at that menu bring to the front brings it all the way to the front it makes it the the foremost object on the uh on the page send the back makes it the item that's in the back uh as far as back of everything else if you have three pictures or more then these two over here can make a difference bring forward will make it one level up so if it was the third level that'll bring it to the second level and send backward we'll send it one one one level back so it was on the first level it would bring back to the second level so this brings it all the way to the front this brings it all the way to the back this brings it one level up like if you had three pictures it would bring that one level up and this will bring it one level back all right so those could be very helpful for you then uh we can also rotate that plane so let's take a look at the rotate Tools in this case if I click on the the flip see how the plane is pointing towards the right now it's actually upside down right so that's going to be flip and then this one will flip the other way now it's pointing to the left and pointing to the right uh now I like to get rid of some of that sky on that plane so that's called a crop I'm going to go ahead and click on the crop tool you have to pick on the picture first otherwise these don't light up uh I'll pick on the crop tool now I get the black edges and I'm just going to take some of the sky off the plane as you can see so when we have a picture or an image on the document then you can click on that picture and then pick on the the objects tab over here as you can see to start to do some great things now uh another thing that I'd like to do is maybe I like to have a hyper link so let's add some text here and I'll just go ahead and add a simple text box and I'll say click here to go to the website or it could even be an email address so I have another text and I'll say um click here to email support so watch what I'll do now at this point I'm just going to go back to the selection uh tool and we're going to go ahead and pick on that text when I highlight the text now in this case I want to add a hyperlink onto that so we pick on the word link here and I'm going to add uh a a web link or a document link so when I click on that it can go to a web page or it can go to a um a document on your computer so we're going to highlight that text good so in this case obviously you can uh change the style of the link but whatever really wanted to show you here would be uh a website now you can type in a website or sometimes the history will come up so I'll click on aoral training and I'll click on okay so now that's an act uh that's a live link so when you move your mouse there then it will be a live link so noce let's get the selection tool again notice I just clicked on that and it brought me to the Aurora website so we made the document very interactive as you can see let's go back to Adobe again now um in this way I want to make that an email so we're going to add another link we'll pick on link again and then you can see uh it could be a website or a document let's see if we can get an email to work so I'll click there I'm going to highlight the text so in this case it could be a page view a file uh I'm going to go ahead and try to do an email address in there now see what it just did now uh because I picked on custom I picked on actions and then there's many things you can do from there we can exit execute a menu item that would be one of the menus uh from Adobe go to a 3D multimedia view which I'll show you shortly go to a page view so this makes the link do a lot of different things as you can see so it's a little bit different than a hyperlink so let's go back to this again uh so I'm going to go ahead and click on cancel I'm going to pick on link going to highlight that text again so we'll try um open a web page and I'll pick on next so in this case it would be either a web page or a file all right so we have a great way to add a hyperlink into our document now let me go to a different document I going to go back and forth between different documents today all right so let's take take a look at this one I'm actually going to save this as a different name so that I want to use that for a different purpose in a little while so I'll pick on choose a different folder and I'll just call that uh version two I want to use this one for different purposes pretty soon watch how we can add a hyp a watermark onto the back of this document so we're going to pick on the tools menu and I'll pick on edit again now notice how we do have the watermark there and we're going to add a new Watermark so the watermark could be text so let's say I want that to to say a sample all right notice how the word sample is there now I want that to be an angle so say a 45 degree angle good and now I want that to be not as dark as that so look what we'll do we'll change the uh opacity good that looks great and I'll click in okay noce now the word sample is there as the watermark right now of course it can also be a picture so I'm going to delete that one watch again we'll pick on Watermark I'll pick on ADD I'm going to go ahead and replace the existing one which is fine if you want to add a picture you pick on file and then we'll pick on browse so again I'll go back to the uh picture folder good and we'll use uh the company logo so uh let's say we'll use the plane again all right so I'll cck on open and then notice how obviously I want that to be more uh opaque so I'm going to bring this back that's better that's too light that's better and then of course we can adjust the size of that uh so I'm going to go ahead and click on okay and now we added a watermark onto the doc uh document all right so U now another thing that we could do right from this window is the header and the footer of course the header will appear on the top of every page and the footer will appear on the bottom of every page so then imagine the header is split to the left Center and right and the footer is on the uh left Center and the bottom as well I mean the left Center and the right of the bottom so I want the page number on every page uh so let's say I want that okay on the left header text is fine and then down here I'll say uh let's say I want the date on the bottom and then down here we'll say the company name good and uh at this point I'll click on okay and now we can see that each page is going to have uh the company name and over here we have the date and the page number so that was called the header and fooo now I'm going to open up some new tools here so we pick on the tools menu let's see what the multimedia tools are like so we're going to come down here and we'll say rich media now everybody to use the rich media tools you have to the first time that you do it it's going to ask you to uh install flash flash is another Adobe product uh so you have to install Flash the first time it'll it'll let you know that but what you would do is uh basically go up to this site adobe.com products Flashplayer tohtml from there it'll give you a place where you can download that uh so I'll pick on Adobe Flash Player you know and then um you'll be able to downloaded it and then uh now if you had to get that by itself if you wanted to make flash files you'd have to get the Flash Builder and that would be an extra cost but just to display the flash that'll be a free download so let's go back to acrobat now let's check out some of the 3D tools first I'm going to add a sound so this would be most of your sound files will work here all right so I'm going to go ahead and add a sound and then you highlight a part of the document where you want that to appear so I'm going to highlight this part of the document uh then you select a file so we'll pick on browse and uh we're going to go ahead and you you pick a sound file there's how it's MP3 format so we'll go back to um the desktop folder and uh I'm a huge Tom Petty fan so I have some Tom Petty music here so we'll pick on uh the is always a go in now it's importing that file everybody it'll take a second now if you didn't have flash this would not work so it would tell you it will give you a link up here where you would be able to download the flash once you download the flash it will play so I'm going to go ahead and click there okay so now look what happens The Flash is on but it says it's been disabled for this one file so I'm going to come over here and I'll pick on options and I'll say trust this this one time or you can also say trust the document always okay so now when I click on the play it should start to go uh so that's what you would do you would have to make sure that the flash is installed and then that will start to play all right so I'm going to go ahead and uh let's go back to the normal document now so let's turn on those 3D tools again so I picked on tools and then rich media okay good so let's add some more of these now this one is a file that would have been made by the actual Flash Builder program so let's try one of those again you click on that and you're going to high light a part of the document and then we're going to browse for that file so this one will be under the downloads folder and I'll use this one that's called wheel so with this Flash Builder you can make your own movies and your own animations and things like that so I'm not going to show you how to make those files that would be a different session but a do be agregate that can play those so I'll pick on open there all right so I'm going to click on okay give it a second good now this one would also be where uh the flash would have to be enabled so I'm going to click there and you can see how that wheel is moving so that would have been made with um the the Flash Builder no problem with that any of the uh as you see any of the S swf files would work there that's fine you can move these of course and you can resize those as you need to I'm going to disable that one so uh another thing we can add onto our document is videos so let's go ahead and add a video and then again you're going to highlight the part of the document where you want that to appear and it could be anywhere and we'll browse for that one in this case I believe I have it in my uh desktop folder there it is I have the one that's called Globe so I'll pick on open and again that one would also require Flash to be installed once you install Flash it'll be there uh from that point forward now in this case I'm going to play the video and then actually I'd like to see that as a full screen so I'm going to right click on that and I'll say full screen and then we see the actual video of the globe all right so that was now that one needs an mp4 file an MP4 format is what's going to work there so let's go back to those tools again the sound is MP3 files this one is going to be the swf uh file extension that I made with the Flash Builder and this one is a video that's an mp4 file I'll do a 3D in just a second now if you notice everybody this one that's called add 3D now um that would be a special kind of file as well so it would work the same way pick on ADD 3D and I'm going to go ahead and highlight that section and now it's looking for files of of these kind of extensions okay now in setting up the uh the class I couldn't find a file with those extensions however I found an example that has a 3D file so so let's go ahead and open up a different Adobe Acrobat file here so I click on file and then I'm going to go to this one that actually does have the 3D uh object on there so uh once we have that this will also have to be used with flash I'm going to click on that now watch what we can do with this three 3D object now even here it says 3D content has been disabled I'm going to pick on options and I'll pick on trust it for this one time only or trust it always okay good so now it's enabled so watch what I can do with this give it a second so I can rotate that in many ways it's really a 3D object I can turn it that way I can flip it the other way so really we get a very detailed view of that because it's a 3D object so again I couldn't really find uh any files I was trying to find some files to demonstrate that here in the webinar but I um I didn't find the exact graphic but I found a PDF that had one of these 3D models on there and it works perfectly right now if I right click on that then there's a lot of things we can do with that 3D object so if we go into uh the tools you'll see a lot of great things here now I'm going to go head and talk about the measurement tools pretty soon but the 3D object has the measurement tools so let's go ahead and flip Des engion a little bit good okay well that's fine uh so no no polling questions to the everybody actually somebody does have another question okay that was from you okay up all right so we're good with that I just wanted to make sure it wasn't somebody else's question uh so let's take a look at that so now I'm looking at this I'm looking at this turbine engine and I going to go ahead and right click on it and I'll pick on the tools and then notice that we have the 3D measurement tool I'm going to talk about the normal measurement tool in just a second but I wanted to show you the 3D measurement tool so it says hold down the alt to rotate hold down shift shift to pan so and then hold down the control key okay so in this case this what I'm going to try to do I'm going to try to to measure this right so we can as it said I'm holding on the control key to rotate it but if I start here let's say I want to start here and I want to see how long this uh this diagram is all right and then we could see it's in millimeters right now right uh so now I want to be able to measure from top to the bottom all right like how much is this right over here so I'm just going to drag it down so it helps me really get the exact measurements now uh notice that line isn't really perfectly straight it's a little bit off so here's what you do even with the normal measuring tool before you drag it you're going to hold down your shift key if I hold down my shift key well that that actually uh drag the object but in this case I'm just going to make sure that my mouse is nice and straight and you can see the measurements that are coming up all right so uh this is the 3D measuring tool the way I got to that was I right clicked on the 3D object uh and then before we picked on tools and we said the 3D measurement tools but notice with that 3D object there's many things that we can do actually I would like to put it back in inches all right so now let's see if the measuring tool is going to be in inches this time and you can see that that it is an inches all right so um anyway when I right click in that 3D object there's just many many things that we can do with that as you can see but I really uh am very impressed with how you can actually manage that 3D object in this case I'm going to turn off the measuring tool I'm just going to hit the Escape K and now we're back to being able to rotate that in different ways all right so now I'm going to close this document and we're going to go ahead and I'm not going to save that one so I can use it in a future session but now let me show you the normal measuring tools so in this case I showed you uh well we'll come back to adding a button later on that really works very well when we do a um a form but I can add a button here so let's say I want to be able to easily print this this form or this document so I'm going to add a button I'll put it right up here uh so I'll say uh print as the text and then we're going to say all properties and then uh you can kind of tell the appearance and the position the options of how it's going to look but really what I want to go to is the actions so when I when I click on that button what is it going to do you make it do a lot of different things you can make it uh go to a 3D view page view import data uh so we can do um multimedia like a Sher opening a file opening a web link play a sound submit a form okay read an article so there's many things we can do with those buttons so let's say uh I I thought the print was going to be on there but we'll go ahead and uh what if we what if we open a file right so I'll change the uh text to say open an Excel file so for the actions I'll say open a file and I'll click on ADD and now wants to know which file I want to get to so open up the this uh address file good now I can make that button do more things we can keep on adding more actions as many as you want it to I'll pick on close now that button says open an Excel file of course I can resize it but I'm going to click there and that really should uh open up that Excel file let's see if it works if I click that well uh here it's saying that the file might have a virus but it it's not I know what that file is so I'm going to pick on open I can I can choose to not display that message again and now it's going to go into that file and there there it is there's the addresses all right so that was a pretty good way uh we we made it more interactive with that button those were all under the the the rich media uh tools I showed you what the 3D is like we added a button added a sound this is a flash file made with the Flash Builder and this is a video it would be like an mp4 all right all of those do require the flash uh to be at least in installed here all right but that it comes free the viewer comes free with Adobe Acrobat all right now the next thing I want to show you is the normal measurement tool so I'm going to close this file and this one I can save now let's go back to this file and uh let's say I want to measure like exactly how long that box is this will help you when you are setting up your objects and you want to make sure things are the same size all right so we're going to go into the measurement tools pick on the tools menu and then we'll pick on measure good now notice how we have the measuring tool up there all right so in this case if I just go from one corner to the next now this is the one that's going to help when we hold on the shift key or it'll keep it nice and stra straight good and then if I move my mouse uh if I move my mouse there it says 3.15 in watch how I'm going to keep it straight this time I'm going to undo that okay so now I'm going to move my mouse here I still have the measuring tool I'm going to hold down the shift key and then when I'm dragging it across notice how it's staying nice and straight all right so that was a lot smoother and you can see when I move my mouse there it says 3.5 3.14 in so this is just the normal type of measurement from here okay now I want to get the perimeter like how how many inches is it around that object so in this case I'm going to uh click on the pointer tool so we could turn that one off I'm going to go back to the measuring tool now I want to see how long how uh how long it is around that object that's called the perimeter so I'm going to click on this this tool over here and it says the perimeter tool all right so good I'm going to hold down my shift key again I'm going to start here I'm going to drag it across and then I'm I'm going to lift my finger from the mouse button that that that tells it that that's one point and then you drag it down again good I'm lift my finger drag it over good drag it over I'm actually uh clicking there and then drag it up so then it gives me the um space around that object which is 7.59 in that was the the perimeter all right so um this tool is just for measuring like from one one uh section to another this is the perimeter how how how much space is around that object uh this one on the other hand let's undo that this one on the other hand is what we call the area so how much space is within that so watch the area I'm going to click on that one again we'll start at the corner and I'm going to hold down my shift key so I can keep it as a straight line good I I'm lifting my mouse button and um then I'm going to click there drag it down good get that drag it across good get it and drag it up now you want those edges to connect like that and now you see it's four .1 Square in all the way around so this one is just for measuring from here to there this one is the perimeter you know how much space is around that object and then this is the area how much space is within that object all right so those are the measuring tools uh so that's a pretty good right there let's keep on going now now somebody even asked about this next topic we're going to make a form uh so a form is where we can start to uh collect data all right so um let's go ahead and start to use our for Form Tools so in this case we uh go to a different document all right so I'm going to go ahead and add a new page of course over here we see uh our different pages for the document so I'll go to the next page okay that'll be good you can see how the watermark is even on this page as well so that'll be fine now I'm going to go ahead and close this window all right now um we can uh we can get rid of this item so I'll pick on the tools menu and then pick on edit so you can see that's all text there of course right so I can uh Delete all of that it's just in my way right now all right so let's go to the Form Tools I'm going to go ahead and pick on the tools menu and then we scroll down and we choose prepare a form so remember what we're trying to do is trying to make a a a screen where it would be like um you know where they can type in their name and address and things like that or it could be any type of information in this case I'll even make a new page that's fine or a new document yeah this way we'll start from scratch okay so now this guy over here will just be text and they won't be able to type where the text is so I'll click on the text tool and I'll type in uh name but I want a space where they can actually type in the name and that'll be this one so that that's called a text field so I'm going to click there and then move it down to here so in this case the field name will be the name I can make that a required field which means that they would have to type something there or uh I'll pick on all properties and there's many many things you can do with this we can change the appearance the font and the font size and these kind of things okay uh so we could even make that an action where you know when they once they do something with that uh something will happen there lot of things we can make it a calculated field so anyway we have the name there so let's add an address I'm going to go ahead and pick on just a plain text and I'll type in address and then I'll pick on this one and I'll pick on um you see I'm how I'm I'm trying to align that with those tools good and that'll be the address now for that one obviously I want to make that bigger so going to stretch it out and then move it down to here now if I want to make sure that those items are lined up watch what I'll do uh I'm going to pick in the word name there and I'll pick in the word address and then you get the alignment tools over here so I would say uh align you know we could say left align those kind of things right uh so it's nice to be able to align those items up uh even here I want to make sure that this one is lined up with this one uh so we can use the alignment tools with that one as well all right so looking good now let's add um let's add a checkbox here so I'm going to go ahead and pick on the selection tool I'll pick on the um pick on the text and I'll say did you enjoy the Super Bowl now for that one I want to have like a checkbox all right so you notice how there's different types of objects we can add to our forms so I'll pick on this one and people would kind of know that um people would know that if it's checked it's a yes and then if it's not checked it's a no so we're making this form right now uh I want to have a button so so that if we click on the button uh different things can happen so I'm going to go ahead and click on U this button here and you could have as many of these buttons as you want so I'll say um say I wanted to say reset and in this case I'll pick on all properties now this time I'm going to give it an action so when we press that button then I want to reset the form in in other words that's going to submit the data actually we uh yeah we we'll do this when that reset that'll clear it okay good and um that'll be fine and then I want to have another button that will submit the data so I'll pick on this button and I'll come over here you can see how it's Let Me Line those things up and then I'll say this will be submit I'll pick on all properties and this time we'll make it submit the form which is going to submit the data now it submits it kind of on uh a backend file I'll show you how you can get that to like an Excel file or something like that it was somebody's question uh before the uh webinar so I'll pick on close so you can see when we open up the prepare Form Tools this one is going to be a piece of text like name address in this question this one is where they can type in the information all right then in this case we have a checkbox this is called a radio button you've seen those that's where you can only pick uh one out of if you have like five choices you can only pick one at a time this one is a list where you can pick one from the list this is a pull down this is the button that we just did over here here's are pictures this is a uh a date field you know so let's say um so uh what is today's date so then we'll use the date field good and then uh we'll call that date and then we'll pick on properties there so in this case you can put calculations into here you can validate the fields uh I want it in this format Now the default value could be like today's date for example so now I'm just going to make it show up as today's date like gu the actual date but you can make that show up as dynamically as the current date with a formula so I'll do um 2020 good it's fine and there's different things we can change about that of course okay good so let's see how this whole thing is going to play out I'm going to pick on preview so I'll type in um my name now if I wanted to reset it I'm going to change that button so we'll be able to see that text but if I pick on the reset notice how it really kind of clears things out helps if I spell my name right okay so I'll type in my address did I enjoy the super bow yes and then today's date of course I can change that to something else that is how because it's a date the calendar came up all right now this one I remember I made that into a submit so I'm going to click that and that submitted the data then I probably want to do a reset um now that should be resetting that form but then I'll type in somebody else's name and then we'll submit that one all right so we could start to make a pretty nice form here now I'm going to go back to pick on edit now watch what's going to happen if I um share that with another person so what you would do on any PDF file I can pick in the word share so I'm going to say I'm going to send it to um now I have this register with my email address so it really wants a different email address I'm going to use my my other one that I can get to from Outlook and then from here of course I would pick on uh send so you you would type in the email as you need to the subject and all that so that really sent that good now I'm going to go into my Outlook and we'll see if that email came over and then we'll see what the other person will see when you send them that email good here it is so now I have a link to that document I'm going to go ahead and click on open and this person will just be able to uh enter the information in so what I would probably do is uh probably download that so I put that in my download folder let's see what that looks like so this is what the person would see on the other end they will be able to um type in the information on the uh the different fields but they can't change see I can't click where it says name and change it there uh when when you know it's the other person so I'll type in the information and then you know of course we will change that so they can read the text but I'll pick on submit there so all this data is being gathered and let me show you how you can then get that data into uh Excel or another format so I'm going to go ahead and close that window this is the one that I sent to myself this is a the what the other person would say okay now I'm back to the one that I actually made so so let me get the um let me get the form tools back up again I'll pick up tools and then prepare form good now what you're looking for you're looking for this word distribute that means you can take that information and send it to uh uh a different format so look where my mouse is going to go right over here I'll pick on distribute okay before Distributing this form the changes you made has to be saved so of course I'll save that and now we're going to save that one to a form 1.pdf now I can send it as an email or an internal server so let's see if we can try it to an uh an internal server I'm going to say no I want to send it with the data and then in this case see if it lets me send it to the desktop so actually let's try to send that as an email so I'll pick on uh that let me go back to those tools again prepare a form so I'll pick on distribute again and this time we'll send it as an email okay that's [Music] fine and this this is where the data is going to be stored okay into that PDF file or in this point we could send it as an email so I'll send it to the email address again this way we'll be able to see what it looks like uh within my Outlook right so we're going to send that okay so now let's take a look at if the email got sent uh so I'm going to go ahead and see if that that email got sent to Outlook might take a second for that to come over but anyway I just showed you how to make a nice form and then how we can collect the data with that uh with that distribute so is this the one this is the one okay good so now if I pick on that we can start to see we can start to see that file and there's the data all right so I'm going to go back to Adobe now so all of that happened because I went into the prepare Form Tools even here you know I can go to a new document but just remember these tools this one is where I would have just a title of the field then this is the actual field itself where they can type in this is a checkbox this is a what we call uh an option button or a radio button where they have a list of choices and they can only pick one at a time this is a list where they can pick from a list this is a um a pull down or a drop down list this is one of those buttons like we talked about and then this would be a picture I shows you the date we could even make them add a signature into there this is a barcode okay so uh there we have using the forms now one of the big things about Adobe Acrobat is they're very aware that um you know many other people with maybe disabilities have to read these documents so we can make the documents handicap uh accessible by showing you the following so I'm going to go into is this the one I want to use no let's go into this one all right so see if I have a cleaner copy of that this one okay good so I want to make it so that first of all we can make it accessible for people who uh might be uh colorblind we can actually change the colors so that it's accessible for people that are color blind we can also make it so that this document is is uh it can be read out loud uh to people as well so let me show you some of the accessible tools I'm going to go ahead and pick on the tools menu and we'll scroll down and we'll choose EX accessibility so that's going to open up the accessibility window over here and then you have this section right over here so we have to tag the document if we want it to be read out loud so I'm going to go ahead and say auto tag document uh so I must have done this in the previous session so I'm going to say yes I going to tag that so if you want this to be read out loud you have to tag it like that then uh I would also say something that's going to really help you is the uh setup assistant this kind of does the important steps for you so we'll pick on uh setup assistant and I'll use set all accessibility options right so then we'll say uh now this one would be for people that might be uh colorblind or having trouble with different contrast so we're really going to turn the contrast on here and we'll see some different examples there now this is the one that looks the best to me but you can try some of these different ones all right so I'll uh pick on next now in this case this is talking about when it reads it out loud so I want to say it's going to take it from uh top left to the bottom right which is fine or you can choose your own and then um the the reading speed is what it's talking about here so we'll pick on next and then that's fine so I'll pick on done okay so notice how so for so for people that are colored by they might be able to read that better now because of what we just did all right so maybe I would have one copy of the document that is not included with this and then another copy that is now uh another thing that we can do here is we can make it so they can um easily have this read to them so I'm going to highlight some text and then we'll pick on The View menu and then it says read out loud and I'm going to say activate read out loud but before that even showed up we had to go into the setup assistant this one I think requires flash as well so now when I clicked on that I did hear that voice ask me you know what page view should I use so we're going to highlight some text now that is happening like I can hear it in my headphones I don't know if that's coming over the web webinar or not when I click on that text now the guy is really reading that for me okay so I would set all this up for the other person then I would send it to him you know with that share let's even do that so pick on share again I'm going to add my Outlook email address good and I'll say if you click on text it should read it to you please call for any question questions all right so I'll pick on send that's going to send it through the email let's see what it looks like from the other person's standpoint now I'm going to close this file all right so I'll say yes to save that now I'll close this one all right so let's go back to my Outlook and that email sounds like it came in actually that reminds is coming up all right so we'll get rid of that and all so here's the document make sure that's the right one right so now let's go ahead and try to view that uh so we have to it shows us to that in in the online version of Adobe so I really want to download that so I'm going to download it then we'll open that one up and uh so yeah I want to open it up in Adobe Acrobat so let me show that in the folder and I'm going to open it up with Adobe Acrobat all right so now it's back now if I click on the text then I'll say View and then read out loud and then you can start to see it's going to read the text for me all right so the way I got all that started was you go to a normal document let's go to a different one uh so let's even um let's go to a different uh document here okay so a lot of these have already done with this uh feature so let's turn on the the accessibility tools so pick on tools accessibility so the the the best thing to do is to set up assistant and then it sets it up for different things and then you just keep on picking on next here so this will make it easier for people to see and then you can show them that they can also zoom in so people have um issues with the print being too small so you show them the zoom tool and you can see it makes it a lot better so that's built right in and then also show them how they can uh read it out loud by picking on view and then read out loud and then you know you would pick on the text and it would start to read that for you so those are the accessibility tools uh in this case I'm going to put that document away like I say you probably would have one copy of the document that has the accessible tools on there and then one that maybe does not for people that don't need that good so you can see some of the documents that we made today now let's talk about adding a signature onto one of our files so I want to request a signature from somebody else so this one will be fine so you can see uh before the class I was trying to get these accessible tools working with some of these documents so this one uh I bet this one's fine good all right so I want to go ahead and I want to maybe ask a person to uh sign this document so what we'll do is we'll turn on the tools and then I'll say uh fill and sign so do I want me to sign it or am I looking for other people to sign it usually you you request others to sign it so I'll pick on request signatures good so then this is actually going to send an email to those people so once again I'll use uh my different email addresses so we'll use this one where it's going to go to my Outlook and you can do multiple people people there so um I'll say please sign so then you're going to specify where on the document to sign so we're going to click there then you pick a spot on the document give it a second here this is a little bit long longer one if this is a shorter document it wouldn't take as long but then this document will be sent out and then the person won't be able to change anything but they'll be able to sign it so let's say we want that to be uh maybe right over here okay so at that point I'm going to go ahead and send it so let's see what that looks like when the other person gets it once again I'm going to go back to Outlook so I can get that email and there it is it says signature request it we're going to click on review and sign and then it says please review and complete this document please sign and then if I pick on like it'll kind of go to where the signature is it'll bring them right to that spot now they can just uh right click on that and like a lot of times they can just add their name in there and that'll be a a a good uh signature or if you pick on manage then there's different signatures you can add into there as well within your Adobe settings so you saw let's go back to Adobe now you saw how was in this document I turn on the the signature tools usually it's about you know other people signing it you're sending this document for other people so I say request signatures you type in their email addresses and a main message and then it said you know pick that spot where you want them to sign and then you send them off okay uh so that's what I want to show you about the signatures e