googledocs

but um now once you're in your gmail account you come over here and you pick on the um the dots here which is really the google apps we're going to click there see now there's many other things that you can do within google all of these are free services so just to show you an idea i'll pick on the word more there and there's there's many many more i mean you really should explore what's out there even if i pick on more and scroll down there's even more beyond that so you should really explore all the free apps that you get with your gmail account so again once you're in gmail you pick under the dots over here it says google apps now really the way to get into your google docs is you go into the word drive right there uh so when you have your free account you'll get so much space on google drive good so now uh over here now there is a paid version of this and with the paid version you'll have a lot more storage space and things like that but let's assume we're going to go with the free version once you're in google drive then you pick on the plus sign and that's how we can get to a new file all right so at this point i can update a file from your computer or a whole folder uh google docs is the word processing program uh similar to your microsoft word google sheets is the spreadsheet program similar to microsoft excel google slides is where we can make presentations and slides and that would be similar to powerpoint and if i pick on more there's even more beyond that so a google form can be where we can have a data entry screen and that can hook up to um you know either an excel a google sheet spreadsheet or other types of databases as well there's drawings that we can make maps sites so uh you know today we're going to concentrate on the google docs to google sheets and the google slides so you saw me start uh log on to my gmail account and then you pick up the app server here and then you pick on google drive so now let's go into and make a new document so i'll pick on uh plus and i'll pick on google docs and now you're on to a new document as you can see now this is going to be pretty similar to microsoft word however if you notice it has kind of the old style menus a long time ago microsoft word you would have these kind of menus so if we pick on a file of course you have your similar features that you have under the file menu so i can make a new document open up an existing one we can copy it now where it says download as that's the same as save as and you would save it onto your computer here we can actually take it from the google docs and save it as a word document or rtf is a common format we could save it as a pdf plain text a web page and so on and then obviously there's other things we could do under the file menu as well if i pick on edit then we have our classic cut and paste and copy and paste and undo and redo find and replace and then notice how it does have the keyboard shortcut it will be listed over there so the view menu there's different views we can use also i can show the ruler and different things over there the insert menu is where i can insert images tables drawings uh charts all right so i kind of really equate this to the older style of microsoft word where we would have these kind of menus and the menus are you know pretty similar so then of course we have the format menu formatting text or paragraphs we look at the tools the tools is where we have our spell checker and you know obviously there's different things in there so i mean it's going to work like many other word processor so i'll type in this is my first document uh give me a second uh with the keyboard here nothing like live right so i'll type in uh this is the first document now what's going to be interesting here is if you notice we don't see a save icon and in fact under file there's not even a save it actually saves for you automatically and notice what it says over here it says all changes saved so i don't know if it's every few seconds or whatever it is let's see what that says every change you make is automatically saved in google drive so less than it was a few seconds ago uh so saving is not going to be a problem for you now of course you can highlight the text and many of your popular icons are right here under the toolbar so of course we have our formatting bold attack and everything you're familiar with there's a font size ariel so there's the different fonts of course uh now if you pick on the format menu obviously we'll have more choices so i'm going to highlight that text and we'll click on format and then text and then you see similar types of things there here's the font size and so on right so many of your popular icons are here on the toolbar and then obviously we can use our menus as well so let's go through some of the icons and uh the other google docs programs will be some similar as well so we'll have undo notice how it'll tell you what the icon does and if there's a keyboard shortcut for it it would show that as well so click on undo there's redo print of course there's your spell checker there's the paint format let's see what that does so let's say i'll type in the next sentence i'm just making up things on the fly here as far as i'm typing again all right so i'm going to highlight this information and maybe i'll make that bold and i'll make it uh 12 and font size well if i want to copy the format from that text to other text you highlight the text whose format you want to copy and then you pick on the paint format and then you highlight other text where you want to copy it to another cell that has the same format that's an excellent time saver so let's undo that i'm going to highlight the text is format that you want to copy and then you pick on the paint format icon and then you highlight the the text you want to copy it to and then that text has the same format so notice over here uh what we can uh these are specific styles uh this is a like a zoom all right so we can let's see what 50 looks like so there's your zoom right here then we have uh the text styles your font font size bold italic underline we know now this one is the text color so we're going to highlight the text pick in the text color and then you have many colors to choose from so in this case we have the highlighter so i'm going to highlight the text and then pick on the highlighter and then you pick like maybe uh a bright color that would be like a highlight pencil as you can see in this case we can add a link into our document so if i say i'm going to type in www.auroratraining.com so i'm going to go highlight that text and i'm just going to copy just in case so at this point we'll pick on the link right there and then that'll make that an active link as you can see so now if i move my mouse there then i clicked on the text and then the link will come up and then it's going to go to it's going to go to the website as you can see there it is all right looking good so i like that being able to add a link so this would be a picture so i'll pick on uh insert an image and then you can either get it from your computer or from the internet and then from the google drive itself or even from your camera so in this case i'll say upload from a computer and then we'll point to perhaps the desktop folder or some of the different folders that i have and we'll get the uh a logo and that brought that right into the document as you can see all right so it's pretty flexible it's pretty similar to other word processing programs that you've seen i like it because they've made it a lot better over the years some of these some of these functions especially under the insert menu and format and tools they weren't there before so now they've really upped their game and made google docs a lot better let's make a numbered list so i'm going to come over here and if you notice the icons well then we have our text alignment this is going to be for the line spacing in a paragraph and then here's our number list and our bullet list so i'll start with uh the one two three right there now in this case i'm still in the highlight format so i'm actually going to click on the highlight and turn that off good so you can see how i'm on number one there so uh in this case i'll type in some of the uh type of some of the states around so we'll do florida uh pennsylvania uh new jersey and so on so you can see it's automatically building a number list now if i want to add something as an indent i'm going to click in the pennsylvania there i'll hit the enter key now this is the tab key and now it went to the next level of the of the number list as you can see so or these icons also work that'll increase the indent or this one will decrease the in debt so those are ways like i'll type in um philadelphia harrisburg pittsburgh and so on good now if i want to go to the to the previous level then i'll click on this icon as you can see right and it will type in new york and so on so let's see how a bullet list would also work so you click on this icon to start the bullet list and it would be the same kind of thing so then i'll type in um some more of the states california oregon washington it will have the spell checker let's see if uh if i spell that incorrectly if it catches that that one it didn't catch i'm surprised about that so let's see if we do the spell checker for the entire document so in this case i'll pick on the tools menu and we'll do spelling and grammar and we'll do the spelling and grammar check uh so it says it looks good so maybe that's a real word somewhere i'm not really sure but uh you know i'll type in washington there let's type in a word that i know is going to be misspelled i type in t-e-a-t-e-b-e-l [Music] and uh let's see if if it finds that with a spell checker so once again i'll pick on tools spelling and grammar and uh okay so i guess that's a real word i'm i'm not sure but anyway you can see how the spell checker would work you can see we're in a bullet list uh so i'll type in kansas so on so if you want to change your bullets i'm going to highlight those bullets and then you click on the pull down for the bullet list and then you see some other options okay so you have a lot of the familiar functionality but this is the full word processor um within google docs so notice what it says all changes saved in the google drive so usually you don't have to worry about saving it so here we have the different icons of our toolbar of course and then we have our menus so now another thing that's great about this is we can save this to a word document so i can say file and then this is where you're going as download it into word or a rich text formats file or a pdf so it's pretty compatible with other file formats now a lot of people will say well can we take an existing word document and bring that into google docs and the answer is yes so i'll pick on um file open and then we can say uh you know what's already on my drive the google drive is what they're talking about there what's been shared with me here if i want to get it from my computer i'll click on upload and then it says select a file or you can drag a file into there so i'm going to select the file now uh you know you would pick uh maybe a word document so i'm looking through and i bet in the documents although i have some word documents i'm going to sort this by the file type there's excel powerpoint and then there's a word document and uh that'll be fine so i'll click on grade lookup how about the sample document is probably going to be bigger now that's uploading that and then google docs will be able to open that up okay so yes you can work with your existing word documents that should not be a problem the reason that people like people are starting to migrate to google docs is because it's a lot cheaper i mean here if you just get a gmail account basically you use the free edition there is a paid edition which gives you more storage space and different things but you can get to the google docs for free so that's a big benefit now let's talk about other to make that space i'd like to meet that paragraph space there's the example of the spell checker right there so i'm going to go ahead and highlight this paragraph and then i'll pick in the format menu and then we can do we can change the paragraph styles or in this case i want to go to line spacing so let's make it double spaced and you can see how the text is double spaced so once you're done double space let's go back to single space so i pick on the the document and i'll click on file and then line spacing and then single so i mean those were the kind of menus that i remember a long time ago from word uh but now here they are in google docs okay of course we have the help there and it's widely supported as you can imagine it is a google product so it's very widely supported a lot of help out there let's uh close this one and then we'll go back into google drive and start looking at the spreadsheet application so when to close this window and you can see it did save when you close the window it'll save as well so here's the other one that we made and each one makes a different tab up there in the uh on your google browser or on any browser it does work best with google chrome my my preferred browser is google chrome however of course you can get to google docs on um microsoft edge and the other internet explorer and the other website explorers to browsers however i think it works best under google chrome of course but you don't have to use google chrome all right so now we're back into my drive so then we'll start to see the documents that i've made in my google drive now in google drive you can make new folders for example so you can organize your documents with new folders um you know so you can organize them any way you wanted to now in this case let's make another new document we'll make we'll see what the spreadsheet looks like i'll pick one new and i'll do the google sheets which is going to be similar to microsoft excel so if you've been using excel you'll see some familiar concepts here notice how it has the same kind of menus that i just showed you with the google docs and when you go through the menus you'll see okay under the edit menu we we can do delete delete rows delete columns we under the view menu oh okay let's do that freeze the freeze is a really popular one so over here i'll type in first name last name city state i'm just typing those in and then hitting the enter key or hitting the tab key to go to the next cell and then we'll have zip code all right so now you can see how it says one two three four and all the way down well i'm gonna scroll down now see how the first row disappeared right well i want to keep that first row on the screen at all times so i'm going to click on row 2. you click below the row that you want to have um on the screen at all times then we'll click on the view menu and we'll click on freeze and i'll say freeze one row in this case and then now notice how it drew that line there between row one and row two now if i scroll down row one still stays on the screen so that's really great for your larger spreadsheets you're going to freeze it now of course when i'm done with that i can turn that off but if i save the document or whether it did save the document you know that's that's going to be a permanent part of the document until i turn that off so i'll click on view and then freeze and i can say no rows and then basically it turns that off uh what you're going to find is the math is going to work in a similar way as it does in excel so i'll come over here and i'll type in uh 100 200 300 and so on so if we want to add those up just like excel we can use the auto sum so here's the auto sum over here and we'll do a sum there and uh in this case it says equals sum and then i'm just going to highlight the cells i want to sum up now that could be a big big huge column and that would still work so that's going to be similar to the way it works in excel the auto sum is very popular here i want to do some math formulas always start with an equal sign so i'll type in equals and i'll type in 5 times this cell so you can make that a very complicated formula but it's going to work similar to it does in excel you're going to start the form with an equal sign and then i should be able to copy that down so i'll get the black cross in the corner and drag that down and you can see it this one it says equals 5 times f1 and then it kind of knew that you would want to change that to f2 and then f3 so it did that for us automatically so let's continue to go through the menus here in the the spreadsheet like program that's called google sheets so of course file open import you know the kind of things you would expect on their um file are going to be there now instead of save as they say download as so i can download it to an excel spreadsheet format open document is another um it's called open office it's another way to get to a spreadsheet and a and a word processor so you can actually convert it to that format a pdf a web page a really popular format is a csv that's like a text file that's comma delimited and then that would work with just about in any other database you know so excel uh this uh google sheets is pretty compatible with most programs so i'll click on edit of course copy and paste and cut and paste and then we have the delete rows and delete columns the view menu i just showed you that freeze it's a really popular feature so here i can look at my grid lines or turn sometimes some people like to turn the grid lines off and i just turn the grid lines off personally i don't prefer it that way i'm going to turn them back on again so click on view and then grid lines and turn it back on let's see what else is under the view menu so the formula bar i i always like to see that the formula bar is this right over here that's when we click on a cell we'll see the formula on the formula bar i like to see that but if you want to turn it off you can turn it off right there now the fx will be built in formulas so if i type in an equal sign to start the formula i can click on the fx and then um sometimes it'll show you the built-in type of formulas so let's see where we have uh some more things here so i showed you the view menu so that's where we could do a zoom the insert menu here i can insert a row or insert columns this is where we can insert a chart a picture a drawing a form right so those those are other google tools here's the functions right here now it's not going to have as many functions as excel but all the popular ones are going to be in there all right and they're gonna work in a similar way so if you go through this list you probably if you're familiar with excel you'll probably recognize some of this it has quite a few now they really have upped their game there's quite a few there's a hlookup and vlookup is in there famous if is in there right so many of the ones that you look for will be in here now i even see some that excel doesn't even support you know so they really have upped their game and added a lot more functions than was there even a few years ago i like that so for example let's try a formula so i'm going to say insert a function and we'll use one that's called if this is a very famous one uh so i'll pick on all and then we'll scroll down and we'll pick on if although it's probably under the logical category and if you're familiar with the excel functions it'll be similar in the way it works here in fact the spreadsheets are compatible with excel spreadsheets so of course the formulas will be compatible as well so i'll say if this number is less than or equal to 1000 then i'm going to type in a comma see how it's giving you the syntax over here so i'll type in a comma and i'll say i'll say below i'm going to put the word below in quotes because it's a piece of text comma and then i'll say above in quotes as well so for the if i have the condition part the true part and the false part i'm going to hit the enter key and now that one is less than 1000 so it says below there but then i'm gonna copy that down by getting the black cross and dragging it down and now you can see how this one says above so uh so we have you know the if is gonna be in there so to get to your formulas once again i picked on insert and then functions as your built-in formulas and now they have a lot more i'm glad they really added a lot more there let's see what else is under the insert menu so we have our drawings functions there's the hyperlink like i showed you before all right and yeah here's how we can add a new sheet and so on let's pick in the format menu uh classic formatting we can format our numbers so let's go ahead and hide those numbers now there's some formatting here on the toolbar as you can see i can always use those but let's click on format number and then i'll go with currency format good all right no problem with that you see a lot of your formatting here on the toolbar let's see what else is on the format that might be interesting for you uh we have the align and the text wrapping oh there's conditional formatting so we're going to say if if these numbers um if the numbers are less than a thousand we'll make them uh green we'll make them red and over a thousand will make um red so uh green so i'm going to highlight column g i'll pick on the format menu and we'll do conditional formatting so you might be familiar with this concept in excel so i'll do apply to that range format if it's uh less than or greater than of those kind of things right so we're going to say if it's less than 1000 then i'd like to make those red all right so we'll click on done there and you can see how if it's less than 500 it's going to be red let's try that again we'll say if it's greater than or equal to a thousand we'll make those green so i'm going to add another conditional formatting notice when i clicked on that column i can change that conditional format right there or i can add another one so the concepts are familiar if you're if you're familiar with excel but you know just the way you do things and the menus are going to be a little bit different but if you just search around it's not bad it's pretty similar so we're going to say greater than or how about greater than or equal to 1000 then we're going to make that i will make that a nice screen good uh how about for the background we'll make that white good so and you can see the ones that are less than 1000 are 500 i mean are red and the ones that are more than thousands are green so that was under the format menu we find conditional formatting the data menu is where we can sort filter right so under uh the excel data menu that's also where we can sort and filter very good now look for a long time the google sheets didn't have a pivot table and now it does so like i said they really have upped their game so we could do a pivot table there uh we can remove duplicates all right so they really have up their game the data menu now has the sort and filter and uh very important the the pivot table data validation means uh you want them to type in a certain type of data so let's try something like that in column i i want numbers between 100 and and 1 000. so i'm going to highlight those cells and then i'll click on the data menu and we'll say data validation and we get another type of window so i'm going to say the criteria uh has to be a number and in this case i want that to be between uh i'll say between one and one thousand and then i'm just i'm actually going to reject the input if it doesn't meet the qualifications so and we can show the validation help text to say and it actually pre-populated that for me which is great otherwise you can change that message so i'm going to click on save let's see if it worked so i'm going to close this conditional formatting window at this time and i'm going to click on that cell so then i'll type in 100 and that should not be a problem let's type in let's type in 2000 and look what it says it rejects that number enter a number between 1 and 1 000 that was the message and now it goes right back into there i really rejected that when i clicked when i went to the cell then the message did come up so then i'll type in 200 and then it accepts it so under the data menu we have the uh i mean under the data menu we have the pivot tables data validation let's see what's under tools a form is like a data entry screen all right so that would be a nice data entry screen for your excel spreadsheet and now here's a feature that was not available up to a few years ago now you can do macros in google sheets and the macros are going to help you automate different things so like i said um the reason that it's becoming more popular first of all it's less expensive than microsoft office and office 365 but it's really starting to have the greatest features that we're looking for in a spreadsheet so this is a full uh fully functional spreadsheet and you can make this uh you know as complicated as you need to be and maybe it doesn't do every single thing that excel does but it's really catching up in this case i can add a new sheet of course we can see all the sheets and then here i can copy a sheet or rename a sheet and so on now on also the google docs there is this this icon up here so if i share that that means i can invite other people to either look at or view that document so i'll give it a name i'll call this one my spreadsheet i'll pick on save then you can enter the names of the email addresses of who you want to share it to all right so i'll type in my email address for example and then that person would get an email inviting them to that document so it makes it really easy to share your documents as you can see they're up there it's going to have the word share oh uh so i can add comments into this document as well right no problem so let's see if there's something i can show you really quick uh it does have protection here if i click on tools then protect sheet then i can make it ask for a password and so on okay all right so now let's go back to our powerpoint the powerpoint equivalent in google docs is going to be called google slides so let's take a look at that so we'll go back to google chrome now i could just come back to google drive right here and have that window still open notice how the different documents are going to show up as a different tab in your browser but i'm going to close this one if it hasn't saved it yet it'll save it when we close it so you don't have to worry about saving it's going to do that for you automatically which is very helpful in this case we'll make another new document and i'll go with google slides that's going to be the equivalent of powerpoint okay good so if you've ever used powerpoint each picture that we see is called a slide and a bunch of slides together is called a presentation well that's true here as well notice that you know you start to get used to the menus so in this case it's going to be pretty apparent i'm going to say of course my my typing now see there's the spell checker did work so let's see if i can um right click on that word and then here the spell checking did work for that word so so that was excellent and then i'll say so in this case obviously we want to have more slides so uh if you look at the different menus here pretty similar to what we talked about so under file that's another way to do a share we can import slides from powerpoint especially or from another google slides presentation we can download it as powerpoint when we're in google sheets we could have downloaded that as an excel spreadsheet so they're very compatible with the microsoft equivalence of those programs and even um the um they're equivalent with that other the other office program as well right so if we click on edit of course cut and paste copy and paste we can delete a slide we can duplicate a slide under the edit menu there's find and replace we have view of course now view is where we can get into our animations which we'll get to pretty soon now there is a slide master here so that means if you change something on the slide master it'll really change all of the slides so if you want something on all of your slides maybe you go to your slide master which is right over here under the insert menu we have images videos shapes so you know a lot of these things were not available a few years ago under google slides but now they've really upped their game so you can add all kinds of different things to the slides of course here is one place we can do the new slide under the insert menu right there so your presentation of course will have many different slot many different slides usually you know usually has more than one so if i pick on the format menu of course that would be about the text within the slide menu we can add a new slide duplicate the slide delete it uh so we can skip it that means that when when the presentation plays it's not going to run that one so deleting will delete it on a permanent basis whereas skip it means we're going to keep it in the presentation it's just not going to show when you run the slideshow all right we can sort the we can sort the slides this is also where we can align align text and things like that and then we have different tools there as well so then obviously you have some great icons that are going to help you so here is another place to add a new slide right there of course we have undo and redo print there's your format painter like i showed you before in this case we can zoom these are different things we can add to the slides here's where we can change the background of the slide all right so the background could be a color or it could be a picture let's try a color how about like a neutral blue good and you can see the slide has that color all right so in this case i'll say slide two and so on right and then we just keep on adding a new slide now if i like that slide a lot of times i'll copy a slide so that it will uh i just have to change a part of that so in this case i can right click on that slide and pick on duplicate slide so the right click menu of course works here as well and then that would be an exact copy of that slide so that we have slide three and we'll just change the text and so on and maybe this one i'll make uh with the red format so i'll click on background and make it more of a habit of a neutral red good all right so the layout could be the slide layout now this doesn't change um just because you added a layout doesn't change what you can add to the slide it just gives you an idea of what the slide is going to look like so if i change it to these different layouts then you can see it doesn't change what it can add to the slides just kind of gives me um you know a different way to look at that slide it's called the layout in this case there's also themes so if we pick the theme then the whole presentation would have the same theme and very quickly you can get a really nice professional look so i like this one i'm going to click here and then notice how the presentation all the slides took on that theme now this one i added the background color and i added the background color to this one but you can see it kind of took on that green theme so let's go back to the background here and i'll say i'll say um maybe no background or just a white one or we'll reset it to the theme good so the theme did copy to all the slides let's click on this one and i'll say background and i'll say reset it to the theme good all right so i like those themes the way we got there we picked on the theme icon over here and then you see there's many that are built in then you can also import some as well so pretty quickly you can make a decent presentation here as we can see so let's continue if i pick on um the slide menu this is where we can uh add a slide or delete a slide right we can apply the layout there as well now under the slide menu we have a transition the transition is how does it move to the next slide all right so if you wanted to have some kind of special effect between slides it's called uh change the transition when you're ready to run this presentation you can pick in the word present right there and then it'll actually start to run so usually i would have this connected to a projector and now you can see i'm going to the next slide and the next slide and so on i'm just using the up and down arrows on my keyboard or i can go to the next slide over here as well either way is fine alright so now when you run this i'm actually the presenter of this of course the user the audience will just see what's back here this is your controls the the audience would not see this information over here all right so imagine uh that's how you would actually project it and your computer will be connected to a projector or another monitor so it's a pretty similar to what you would see in powerpoint now for a long time the the google slides didn't have the animation but they have changed that now let me show you a nice feature here so i just move that of course you can move things around here's where we'll use the arrange menu so i'm going to hold down my shift key to pick on this one and and now this one is also selected so you can hold down your shift key to do a multiple selection and then i'll pick on the arrange menu and then i'll say align and i'll say align left and notice how they did become aligned right so i'm going to undo that let's try that again let's even add a third piece of text here so just like in powerpoint a piece of text will be called a text box so i like to align all three of those i'm going to click on this one we'll hold down the shift key and pick on this one and we'll hold down the shift key and pick on this one i can really pick as many as i wanted to then at this time i pick on arrange and then align align the left margins and you can try these other ones as well and then see how they're all aligned now also i want to make them evenly spaced so i'll click on arrange and then we can say distribute vertically and that's going to make them evenly spaced when they're on top of each other like that and now you can see emitted evenly space so i like that arrange menu a lot it helps you line things up and that one was called distribute and so on now here's one that powerpoint doesn't do very well i want to click on that object and really put it under the center of the screen let's say i'm going to move that over here so i'll click on arrange and then center on the page horizontally so it actually move that so it is centered then i would center the text as well all right so i'll click on format and then i'll say align and then center so powerpoint i don't remember seeing something like that on powerpoint where the object can be sent let's try that again so i'm going to center the text here format align and center but i can tell that in general that's not centered on the page so then i'll pick on arrange and then center on page horizontally and now it is centered on the slide so that's a pretty good feature right there now uh what i was trying to say let's go to a different slide and i'm going to add a picture so i'll say insert image and i can get it from my computer or i can get one from the google drive so the google drive is where you store um all your different documents and of course we can use the things that are in there let's go back to updates from the computer and we'll go back to that picture file and i'll get the the logo good so now for a long time we didn't have the animation here in google slides but now we're going to have the animation so if we pick on if we go through the menus we see the slide menu of course insert and then under insert we have animation so that means we can make it fly into the slide and do different things let's take a look at that this is a feature that people always ask me for so when i pick on you can animate anything i can animate the text or the picture or anything else that you can click on so click on insert and then animation then we get this window over here so now in this case it's talking about the transition uh so actually let me let me open up the animation screen i click on view and then animations all right so we're gonna go ahead and uh close some of these windows here so let's say uh i'm gonna click on the picture and i'll say insert animation good so in this case i want that to uh do different things so here we here's the the [Music] here is the transition means going from one slide to the next so i'm gonna select an object to animate which is here all right so i'm gonna click on the picture i'm gonna select an object to animate and then at this point maybe i want that to show up in a different way so i'm gonna make it appear disappear fade in so let's make that um how about if we fly in from the top good and then i can make it automatic or i can make it when i click on the mouse let's make it automatically after 70 seconds so i'm going to say after previous and we can make it slower medium and so on so let's see what this really looks like when i run my slideshow in this case when you pick on the icon for the present i can present it from the beginning or from the current slide let's do it from the beginning so i'll go to the next slide next slide next slide and then here comes the picture okay so notice how i had to click on that for that to appear and that's what we call an animation so let's try that again you're going to click on the picture you pick on the insert menu and then we click on animation and you get this this menu over here so in this case we can you have different animations there i have a good selection and then uh you can make it be either automatic or you can make it be after the previous which means it will um it will happen automatically so i wanted to make sure you saw how to do the animations now the transitions means going from one slide to the next so if i click on this slide let's say i want something to happen there so we're going to add an animation to the slide this time and we'll make it do like uh uh how about if we say slide from the right and i'm going to say apply to all the slides when i run my show i click on present and now if i go to the next slide you see how it kind of slid it has just a little bit of that effect there as you could say so i like the animations and i like the transitions because it adds some life into your presentation as you can see so as you go through your different menus you can build outstanding presentations here and then these of course can be shared like i showed you before in this case i can pick on file and download it as a powerpoint now the question that you might have can this open up a powerpoint presentation and the answer is yes so i'll click on file and then we'll pick on open then you know like we did before i'll click on upload and then we'll select the file from our computer and then i should have a powerpoint maybe on via the desktop how about on the documents folder but i have some powerpoints in there there's a powerpoint and what if we used uh how about uh this one and then it goes right to that it imported that slide now later on today for aurora i'll be doing one on sharepoint at two o'clock that's going to be sharepoint beyond the basics but i i made this originally in powerpoint and i was able to bring that right into google sheets so if you have existing word documents or if you have existing excel spreadsheets or powerpoint presentations you'll be able to pull those into google docs of course let's go back to google drive now even here on google drive you'll see your different documents so i can uh at that point right click on that document i can open it uh you know with google sheets and the different programs we can share it here we can move it to a different folder so this is kind of getting around google drive it all starts with your email from your email you're going to pick on the the google apps over here and then we get into google drive from here i can make new documents of course if we scroll down you'll see your list of documents that you've made now here i can sort these by the date okay or sort these by the owner and so on you can also make folders here so if i want to make a folder i'll do um pick on my drive and i'll say new folder and i'll call it toms files and then you see how it just made a new folder and then of course the documents can be so if i double click on tom's files then if i make a new document there it'll go right into right into that folder i can also drag files up from my computer into there as well now i use this quite a bit so you know you can see how i'm running out of space over there i can move things to the trash so this is google drive google drive is where your documents will be stored especially when you make the google docs and the google sheets like i showed you today and the google slides i can also up things in there and share them so if i want to share a document you're just going to right click on it and then i can share it from here and give other people access to that as you can see it could be an email address and then you can give them whether they can edit that document or just comment on that or view so they make the sharing very easy when you get your gmail account for free they give you 15 gigabytes of storage which is pretty good i mean that's a lot you know you can store a lot of files there now for me i upload videos and these kind of things that's why i'm running out of space i'll have to go through that but they give you 15 gigabytes which is not bad at all so then i also oh one thing i want to show you is if we go back to the original powerpoint presentation i want to show you how you can get to these mobile apps for all of these programs so you can get to google drive and all the others through your mobile device here's what you would do so of course you would be on your mobile device right and then we'll go up to now i use um the google play store but it would also be available in the apple store as well so i'll type in um google play and go to the google play store so of course you would get that through your device right or of course the apple store would work and in this case i'll type in google drive or you can also get the individual ones as well and then you would uh download and install that application onto your device i can also do um let's say you just wanted to get to the google sheets well each one has their own individual app if you get to google drive basically it'll be the door to um to get to all of them but also i can get to those individually as well so let's check this out i'm on my my computer here in my office but i have google drive and my phone and then it would ask you for your email address and then right from your phone you get to the same google drive that you get to from your computer so you know then you can share your i can get to my files anywhere anywhere so you know i can get to all my files right from my phone because i installed the google drive application on my phone like i'm showing you and then that would be the key to get to my my google drive that i get to for my computer as well so it's a tremendous system for sharing the documents as well you